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Staff & users

Combined hub for the staff directory (Staff) and portal logins (Accounts). Prefer this page over the older standalone Teachers/Users routes.

Who can use this​

  • ADMIN

Path​

/admin/staff-users (Accounts tab: /admin/staff-users?tab=accounts)

Dependencies​

  • School settings and branding exist (School settings).
  • Subjects help when linking teaching specializations (Subjects).
  • Copy School ID + User ID + temporary password once from the credentials dialog - they are shown once.

Screenshot​

Staff & users desktop

Staff & users mobile

Steps​

  1. Open Staff & users at /admin/staff-users as ADMIN.

Staff & users step 1 desktop Desktop - focus for step 1 Staff & users step 1 mobile Mobile - focus for step 1

  1. On the Staff tab, click Add staff. Fill personnel fields (photo required), employment type, subjects, then Save staff. Link a login account when the person needs portal access.

Staff & users step 2 desktop Desktop - focus for step 2 Staff & users step 2 mobile Mobile - focus for step 2

  1. Switch to the Accounts tab (?tab=accounts). Click Create user, pick role (Teacher, Secretary, Finance, …), optional email, photo, then save.

Staff & users step 3 desktop Desktop - focus for step 3 Staff & users step 3 mobile Mobile - focus for step 3

  1. When the credentials dialog appears, copy School ID, User ID, and temporary password immediately - then share with the staff member.

Staff & users step 4 desktop Desktop - focus for step 4 Staff & users step 4 mobile Mobile - focus for step 4

  1. Use Permissions on an account for extra grants (for example Teacher + office rights) without a second login.

Staff & users step 5 desktop Desktop - focus for step 5 Staff & users step 5 mobile Mobile - focus for step 5

  1. Prefer Deny access / Deactivate over deleting rows. Toggle Deactivated staff when auditing leavers.

Staff & users step 6 desktop Desktop - focus for step 6 Staff & users step 6 mobile Mobile - focus for step 6

Fields and actions​

  • Tabs: Staff / Accounts
  • Staff: Add staff / Edit / Deactivate / Deactivated staff / Linked account / Teacher ID / Subjects
  • Accounts: Create user / Edit / Permissions / Deny access / roles
  • Configure columns / Search

Common mistakes​

  • Closing the one-time password dialog without copying IDs
  • Confusing Teacher ID (staff public id) with login User ID
  • Creating an Accounts login without a Staff row (or the reverse) so timetable/directory look incomplete
  • Denying access without telling the person
  • Skipping required photo on create