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New Admission

Front-office admit wizard: identity, enrollment, guardian, then optional subjects. Do not admit the same learner twice.

Who can use this​

  • SECRETARY
  • ADMIN

Path​

/secretary/students/admit

Dependencies​

  • Classes and an academic year must exist (Classes, Academic calendar).
  • After admit, finish Learner subjects for electives and confirm fees with Finance.
  • Guardian contact on this form does not create a parent portal login by itself.

Screenshot​

New Admission desktop

New Admission mobile

Steps​

  1. Open New Admission at /secretary/students/admit as SECRETARY.
  2. Step 1 of 3 - Identity: enter first/last name, gender, boarding, optional admission number (blank = auto), and photo (Upload photo / Take photo).
  3. Step 2 of 3 - Enrollment: select class and academic year. Adjust subject ticks (core Form 1/2 subjects may already be selected).
  4. Step 3 of 3 - Guardian: enter guardian name, phone, and optional email for office contact / fee reminders.
  5. Click Admit. Copy any issued credentials immediately, then review the learner on Students - do not run admit again for the same child.
  6. Hand off to Admin for learner subjects (if needed) and Finance for fee structures / generate.

Fields and actions​

  • Steps: Identity / Enrollment / Guardian
  • First name, Last name, Admission no (optional), Gender, Boarding
  • Class, Academic year, Subjects
  • Guardian name / phone / email
  • Upload photo / Take photo / Admit
  • Review students link after success

Common mistakes​

  • Closing the credentials dialog without copying School ID / User ID / password
  • Wrong class or stream so filters never show the learner
  • Expecting guardian email alone to create parent portal access
  • Re-admitting instead of editing the existing student
  • Skipping photo when your school requires it on printouts