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Gate & Office

Gate & office visitor check-in/out register (same Visitors UI).

Who can use this​

  • SECRETARY
  • ADMIN

Path​

/secretary/gate

Dependencies​

  • Agree visitor purpose/host conventions with the office.
  • Optional related student link when visiting a learner.

Screenshot​

Gate & Office desktop

Gate & Office mobile

Steps​

  1. Open Gate & Office at /secretary/gate as SECRETARY.
  2. Set Register date. Click Check in visitor and complete Visitor identity → Purpose & host → Badge / student link.
  3. Fill Full name, Phone, ID number, Purpose, Host, Badge no, Related student, Notes, then Check in.
  4. When the visitor leaves, Check out. Monitor On site now.
  5. Download CSV or Print register for the day.

Fields and actions​

  • Register date / Search visitors… / Filter students
  • Check in visitor / Check in / Check out
  • Full name, Phone, ID number, Purpose, Host, Badge no, Related student, Notes
  • Download CSV / Print register / On site now KPI

Common mistakes​

  • Forgetting Check out (On site now stays high)
  • Wrong register date
  • Badge number reused the same day