Skip to main content

Purchase orders

Create supplier POs, send them, then Receive goods into a store location (creates GRN history).

Who can use this​

  • FINANCE
  • ADMIN

Path​

/finance/stores/purchase-orders

Dependencies​

Screenshot​

Purchase orders desktop

Purchase orders mobile

Steps​

  1. Open Purchase orders at /finance/stores/purchase-orders as FINANCE.
  2. Click Create PO, pick supplier and lines (item + qty), then save as draft.
  3. Send the PO when ready (status moves from DRAFT toward SENT).
  4. When goods arrive, click Receive on the PO. In Receive goods, choose location and qty per line, then Receive.
  5. Confirm the new row appears under Goods receipts and on-hand stock increased.
  6. Do not receive the same delivery twice - remaining qty on lines should go to zero when fully receipted.

Fields and actions​

  • Create PO / Send / Receive
  • PO status: DRAFT / SENT / …
  • Receive goods dialog: location, qty per line
  • Filters / Configure columns / Search

Common mistakes​

  • Receiving twice for the same delivery
  • PO without a supplier on file
  • Receiving into the wrong location
  • Creating lines for SKUs that do not exist in Store items