Budget variance

Plan vs actual by budget line for the selected period. Use it after lines and expenses exist.

Who can use this

• FINANCE
• ADMIN

Path

/finance/budget/variance

Dependencies

• An open (or recently closed) period on Budget periods.
• Budget lines with planned amounts.
• Expenses posted for the same period (Budget expenses).

Screenshot

Steps

1. Open Budget variance at /finance/budget/variance as FINANCE.
2. Confirm the period filter matches the window you are reviewing.
3. Read planned vs spent vs available / variance columns per line.
4. Drill into expenses or lines when a variance needs explanation for the bursar.
5. Export or print via table tools when preparing board packs.

Fields and actions

• Period filter
• Columns: line, planned, spent, available / variance
• Filters / Configure columns / Search
• Links back to Budget dashboard / Lines / Expenses

Common mistakes

• Comparing periods that used different line sets
• Reading variance before expenses posted
• Treating available as cash in the bank rather than budget remaining
• Ignoring overspend until period close

Related

• Stores and budget
• Budget period cycle
• Budget periods
• Budget lines
• Budget expenses
• Budget