Manage visitors, gate movements, office staff directory, and related school events.
Who does what
| Role | Responsibility |
|---|
| SECRETARY | Runs Visitors, Gate & Office, Staff directory, and often School Events |
| ADMIN | Oversight and cover for secretary screens |
| Teachers / hosts | Receive visitors; do not replace the visitor log |
End-to-end
- Visitors - register name, purpose, host, time in
- Mark time out when the visitor leaves
- Gate & Office - log learner/staff/vehicle movements per policy
- Staff directory for office contacts
- School Events when the visit is part of a scheduled programme (audience required)
Screens
| Screen | Roles | Id |
|---|
| Staff | SECRETARY, ADMIN | secretaryStaff |
| Gate & Office | SECRETARY, ADMIN | secretaryGate |
| Visitors | SECRETARY, ADMIN | secretaryVisitors |
Common mistakes
- Visitor still marked in after leaving
- Event without audience
- Logging a guest only on Gate and skipping Visitors
- Mixing announcement sends into the gate screen